A Step-by-step Guide on Writing a Resignation Letter

Monday, September 15, 2008

I've worked long enough to have seen dozens of resignation letters pass through my hands. Heck, I've written quite a few myself.

When it's time to leave the job you have right now, it's probably in your best interest to leave the company on the best possible terms, even if you feel otherwise.

A resignation letter has to accomplish two simple goals:

  • It gives your employer a formal (and legal) notice of your intentions to leave the company, and
  • It gives you an opportunity to make an impression that, yes, you are professional, yes, you are rising above the petty things others might otherwise fall into, and yes, you are respectable.

A resignation letter is not a venue to go emo and vent your frustrations, or air your opinions, wishes and grievances. It has to be concise and straight-to-the-point. That's all there is to it.

How To Write a Resignation Letter
  1. Treat the resignation letter as a standard business letter. First, you have your name, position and department. The date comes next, two lines down after that. After two more lines, put in the name, position and department of your employer. Then two lines more, you can go into your 'Dear Mr. '.
  2. On the first paragraph: State that you are leaving your position, and give the date of the last day you'll be working.
  3. Second paragraph: Thank your employer for the opportunity you had working for them. If you want to, mention colleagues you enjoyed working with, or supervisors you want to thank for mentoring you.
  4. Third paragraph: For your closing statement, wish the company continued success.
  5. After two lines down, type 'Sincerely,' then your name after four lines.
  6. Sign your resignation letter on the space above your name with a flourish.

There you have it. A short and sweet resignation letter. Hope this helps.

Cheers, everyone!

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